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HOA Community Management: What to do With Extra Budget in the New Year

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With the New Year just around the corner, its time to start thinking about what you can do with budget for 2021.

When it comes to the landscape of your HOA community, there are quite a few options on where budget can go to ensure that it is being optimized this year. We recommend putting that budget into elements that will save money for your community in the long run, increase community value, and/or upgrade the neighborhood.

Some great ideas when it comes to spending on your landscape include focusing on enhancements that you may have put off, dedicating budget to arbor care, and/or budgeting for plant replenishments.

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Enhancements projects can range from irrigation installation and upgrades to pest prevention/control. These projects go above and beyond the everyday landscaping maintenance of a property and involve upgrades to the community that will not only save you money in the long term but also will increase the overall value and appeal.

ELS has its own division dedicated to enhancements projects with a team of professionals who are able to analyze your property’s needs and make recommendations that will be best for you and your budget. Request a bid for any of your upcoming projects today!

Plant Replenishments technically fall under the enhancements umbrella as well. However, plant replenishments are noteable in their own manner as they are a great way to give your property a noticeable upgrade in a quick yet impactful way. Your landscape management company can help you achieve this by taking a full inventory of your current plants and offering recommendations on which to remove/replace or which areas of your community would benefit from additional plants.

ELS has a wholesale nursery with a large variety of plants and trees that spans over 30 acres. ELS can partner with your community to review plant palette opportunities and create a contractual grow plan for your property in advance. Request a bid on your plant replenishment project!

Arbor Care is another great way to spend budget! Trees are the largest asset to any HOA community or property and investing in trees will always increase value. Hiring on certified arborists for your property this year will ensure that your trees are well cared for, properly pruned, and are able to provide years of shade, beauty, and value to your community.

ELS has a division of certified arborists and tree climbers who are dedicated to ensuring quality tree management and services to HOA communities and commercial properties. Our experienced and certified climbers take your tree care to the next level with precision pruning techniques and adherence to strict safety guidelines. To request an Arbor bid, click here.

Now that you have a good idea of options when it comes to your 2021 budget, we hope you feel equipped to make the best decision for your community.

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Landscape Construction

Arizona Landscape Construction; Hardscapes

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Landscape construction is an often overlooked service provided by some landscape management companies where hardscape elements can be added to landscape design to improve the overall use and value of a commercial property or HOA community.

Hardscape elements are an important aspect of a landscape’s design and use and they can range from simple, smaller projects such as walkways or fences to larger structures such as neighborhood parks, irrigation systems, and commercial structures. Hardscape work typically requires heavy equipment and involves permanent to semi-permanent installations.

These elements of landscape construction are a critical part of landscape design as they increase usability of the area. When considering adding a hardscape element it is a great idea to go with a company who works in landscape management as they are able to understand the overall landscape of your community and incorporate the new elements in to best compliment it.

Landscape Construction of a Neighborhood Park Area

Here at ELS we offer an entire division of our company that is dedicated to Arizona landscape construction, complimenting our landscape maintenance division. The construction division provides consulting, design, engineering, and general construction services. This division specializes in commercial landscape, irrigation, all type of hardscape elements, electrical work, amenity installation, and neighborhood public park specialty design construction projects.

To read more about what the ELS Construction Division can do for your HOA community or Commercial property, visit our page here.

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General Construction Questions

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Communication in HOA Maintenance; Are You Asking Yourself These Questions?

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As a community manager or board member for an HOA community it is important to ensure that the maintenance company you choose for your community is keeping lines of communication open with you and your board. Important questions to ask yourself when considering if a company is right for YOUR community are:

  1. Is my HOA maintenance company transparent in what they are doing in my community and when?
  2. How is my HOA maintenance company communicating with me and my homeowners? Is their current method effective?
  3. What can my HOA maintenance company do when it comes to communication to make my job easier?

While there are other factors to take into consideration as well, communication between landscape company and community plays a vital role in establishing a long lasting and mutually beneficial relationships.

Download Our Free Communication Infographic Here

Blog Posts For FAQ

Blog posts are a great way for HOA maintenance companies to keep communication open and touch on certain topics that require longer explanations and detail to properly explain. Regular and consistent blog posts by an HOA maintenance company helps to answer frequently asked questions from homeowners and board members as well as to educate the community on industry standards. Blog posts should be easily accessible and shareable so that you, as a community manager, can send them out en masse. This helps mitigate an influx of homeowner questions and/or complaints for various landscape events that may happen in a community each season.

Utilizing blog posts as a resource to send to disgruntled or confused homeowners saves time, shows authority as an informative manager, and helps educate the homeowner.

Monthly Community Newsletters

Community newsletters are one of the BEST resources a maintenance company can supply when it comes to keeping communication open between community manager, board, and homeowners. These newsletters create a space where everyone can feel up to date on what is happening and holds the company to a level of accountability as all tasks that they should be completing are outlined in the newsletters.

We recommend releasing supplied newsletters (newsletters your HOA maintenance company creates and sends to you) monthly for large communities. A strong and effective newsletter will have one section dedicated to projects and events for the current month and another, separate section, dedicated to upcoming projects and events later that season. This allows for everyone to be on the same page and tells homeowners what they can expect from the HOA maintenance company.

Here at ELS, we release monthly newsletters for over 15 of our largest communities. This has decreased the amount of questions and emails that community managers receive and has increased satisfaction among homeowners, board, and managers.

Community Newsletter Example (Front)
Community Newsletter Example (Back)

Managers and Staff at Important Meetings

The presence of your HOA maintenance company at important meetings with the community is crucial to ensuring that all questions and concerns regarding landscape are addressed. A company that is not willing to attend these meetings is a company that is not willing to communicate. Building relationships with the community, attending all important meetings, and showing up plays a huge role in the overall success of the community and company.

While communication may not be on the top of the priority list when looking for a new HOA maintenance company for your community, we believe it should be. Here at ELS we value effective and strong communication with community managers, board members, and homeowners just as much as we value a job well done out on the field.

Download Free Communication Infographic Here

If you are struggling with your current HOA Maintenance company and feel they are not up to par with your expectations, contact us today!

Unhappy with the communication from your current HOA Maintenance company? We got you!

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